Club Constitution
1. Name
The Club shall be called Kidlington Youth Football Club, herein after referred to as the
Club.
2. Objectives:
a) To provide Association Football for boys and girls aged 7 to 18 years old.
b) To promote and maintain friendly and social
activities for Club members and others connected with the Club.
3. Membership
a)
b) Associate membership is open to any person upon
application to the Management Committee. Applications to be sponsored by a parent member.
A subscription is payable.
4. Management
a) Chairman
b) Vice-Chairman
c) Secretary
d) Treasurer
e) Minutes Secretary
f) Fixture Secretary
g) Clubhouse Manager
h) Team Managers & Assistant Managers
The Officers and members of the
Management Committee shall be elected at the A.G.M.
Each Officer will serve for two years and will be elected on
alternate years thus (a,c,e,g): (b.d,f)
Team managers and assistant mangers shall be elected
annually.
The Management Committee will meet once per calendar month or as deemed necessary.
5. Annual General Meeting
The A.G.M. will take place within eight weeks of the close of the Football League season.
The Management Committee will set the date of the A.G.M.
Twenty-eight days notice of the date of the meeting will be
given.
The Treasurer will present a full and audited statement of
the Club finances.
6. Extraordinary General Meeting
An E.G.M. will be called by the Secretary twenty eight days after the receipt of a notice
of request signed by either seven parent members or by one third of the Management
Committee.
7. President
The members will elect at the A.G.M, a President who will preside over Club affairs.
The President shall serve for a two year term.
8. Vice-Presidents
These will be elected annually at the A.G.M. from nominated persons who have given long
and valuable service to the Club.
9. Alterations and Amendments
Alterations and amendments to the constitution or rules shall only be made at the A.G.M.
Notice of proposed alterations or amendments to be considered at the A.G.M. shall be
submitted to the Secretary no later than thirty days prior to the date of the A.G.M. and
such proposals will be published with notice of the A.G.M.
10. Disbandment of the Club
In the event of the Club being disbanded the Secretary will call a Special General Meeting
in order to discuss the disbandment of Club funds and property. Fourteen days notice to be
given of any such meeting. The Club funds and assets to be left in the care of the
Kidlington Recreational Trust as Trustees. In the event of the Club wishing to restart the
Trustees shall only release the funds and assets after consultation with members and
Officers of the previous Clubs Management Committee.
11. Finance
No Officer or member of the Management Committee shall act as auditor.
Official receipts for all monies received shall be signed by
the treasurer.
The Management Committee shall authorise cheques to be signed by at least two of its
Officers, one of which must be the Treasurer.
12. Subscriptions
Subscriptions will be payable annually and will be fixed at the A.G.M.
Club Rules
1. Colours
The Club colours will be Emerald Green & White.
2. Teams
A manager and an assistant will manage each team.
3. Managers
The manager and assistant will be over eighteen years of age.
In the event of a manger resigning he or she shall be held responsible for all assets and
monies held in the name of the team.
4. Players
Each player will be a paid up member of the Club. In the event of misconduct of a player
whilst representing the Club they shall be liable to such action as deemed necessary by
their manager and/or the Management Committee.
5. Management Committee
The Property and assets of the Club shall be vested in the Committee.
Minutes shall be kept and approved by the Committee.
A quorum for meetings shall be five members.
The Committee shall have full authority for the enforcement of all Club rules.
The Committee shall have the power to suspend or expel any member deemed guilty of conduct
prejudicial to the good name of the Club.
The Committee shall have the power to appoint such
sub-committees as may from time to time be deemed necessary and shall receive reports from
such sub-committees for the final sanction.
In the event of any Committee member resigning the Committee shall have the power to fill
such vacancies as may arise in its constitution.
If a Committee member is unable to attend a meeting, due
notice must be given to the Secretary.
Any Committee member who does not attend two consecutive Committee meetings without reason
shall be called before the Committee to explain him or herself and the Committee shall
have the power to take any action deemed necessary.
Chairman
Shall chair the meetings of the Management Committee. He or she will be responsible for
initiating or assisting as required in the furtherance of the Club. He or she shall have
the casting vote when votes counted are evenly split.
Vice-Chairman
Will act as Chairman during the absence of the Chairman.
Secretary
Will be responsible for the administration of the Club.
Treasurer
To be responsible for the accounts and finances of the Club and to keep such bank accounts
as required by the Management Committee and to present an audited balance of the accounts
at the AGM. To supply to any person having reasonable cause any statement of account as
required by the rules of that person's organisation with which the Club is registered. To
ensure that all the Club assets are covered by the necessary insurance and that the Club
is insured for public liability.
Minutes Secretary
To be responsible for taking of minutes of all Management Committee meetings and the
keeping of minutes record. Distribute minutes to Committee members.
Fixtures Secretary
To arrange and liase with team managers regarding all fixtures to be played. To organise
marking out of pitches.
Clubhouse Manager
To be responsible for all lettings of the clubhouse and the collection of monies regarding
the lettings. To liase with the Committee regarding the use of the function area and
catering facilities within the clubhouse. To ensure that the function area and catering
facilities are kept clean.
6. Resignations
Should at any time during their period of office an Officer of the Club resign, that
position will be filled by that Officers deputy or any other Officer agreed by the
Committee for the remainder of the resignee's term of office. A co-opted person agreed by
the Committee will fill any vacancy remaining. This includes team managers and assistants.
7. Equipment
All purchases of equipment will be at the discretion of the Committee and in the case of
negotiated sponsorship the kit may be selected and purchased by the team manager with the
agreement of the sponsor and Committee. The sponsor paying such monies to the treasurer
for settlement of account. The Secretary will keep a list of all Club equipment.
8. Finance
All accounts and invoices received on behalf of the Club will be passed to the Treasurer
for payment. All monies received by the Treasurer will be paid into the appropriate
account. Team manger must supply a balance sheet to the Treasurer for all sundry income
and expenditure applicable to their team before the AGM.
9. Sponsorship
There shall be a sub committee set up to deal and report on matters of any form of
sponsorship and advertising. This committee shall consist of The Chairman, The
Vice-Chairman, The Secretary, The Treasurer, and a team manager. If needed ex officio
members may be co-opted by the committee.
The sub committee shall review the criteria for sponsorship on a requirement basis, which
will be:
a) Team kit and players kit.
b) Requirements of Club visa vi pitch furniture, clubhouse and general finance
c) Requirements of age group not covered in (a)
All sponsorship received by the Club shall be within the rules of the Football
Association. All ground advertising shall be with the permission of the Kidlington
Recreational Trust. No person shall enter into any form of sponsorship deal without the
permission and agreement of the Management Committee.
10 Co-opted persons
The Management Committee may co-opt such persons to the Committee to act, as advisors on
any matter as deemed necessary. The co-opted persons shall have no voting rights.